Course Description: The Mastering Microsoft Project 2016 course is a 3-day class designed for students looking to build a strong skillset in Project 2016 quickly. The course starts by covering fundamental topics and trains students on all the features they will need to know to create, manage, schedule, resource and cost manage a small to medium sized project. Students should have some foundation in project management principles, but no experience in Microsoft Project is required.
The course will cover the following topics:
Understanding project management concepts in relation to using Microsoft Project 2016.
Creating a Work Breakdown Structure.
Identifying Task Types & Relationships.
Defining Resources within Project.
Making Work Package Estimates.
Creating an Initial Schedule.
Creating a Resource Leveled Schedule.
Creating Projects from templates, Excel files.
Creating Global templates.
Creating formulas and graphical indicators.
Recording a macro.
Formatting Output and Print Reports.
Integrating Multiple Projects.
Setting up a Project with a Calendar, Start date, and scheduling method.
Understanding Manual Schedule vs. Auto Schedule.
Managing multiple projects.
Creating a master project list with shared resources
(Click on the course name below to view course details and full list of class dates)
Mastering Microsoft Project 2016 Locations: Available Nationwide and Online Class Date(s): 11/4/2020 - 11/6/2020 Course Fee : $1495
Section 1: Introduction to Microsoft Project 2016
This section discusses how the features of Project 2016 relate to the job of the project manager. The section also trains the student on how to access different features through the ribbon.
• Describe how Project relates to the discipline of Project management.
• Learning what the new features are in Project 2016.
• Navigate to the primary views available using the Ribbon.
• Choose Views that display task, resource, or assignment information.
• Select table within views to change the information that is available to see and edit.
• Relate the features of Project to the 5 steps for building a plan in Project.
Lab : Introduction to Mastering Microsoft Project
• Learning how to change views from a table to a chart.
• Learning the different subcommands that are under each command groups.
• Learning what functions are under the format tab.
• Learning how to access the backstage.
Section 2: A Brief Overview of Managing with Project
This section discusses the required steps to create and use Microsoft Project 2016 through a project life cycle.
• Creating a new project and prepare it for data entry.
• Enter project tasks.
• Sequence the tasks.
• Define resources.
• Estimate Task duration and assign resources.
• Baseline the project.
• Track project progress.
Lab : Creating a Basic Project with a template
• Learning how to create a project plan from a template.
• Learning how to turn off the timeline.
• Learning how to change the project start date.
• Learning how to add holidays to the company calendar.
Lab : Creating a Basic Project
• Learning how to add resources and their cost.
• Learning how to switch views.
• Learning how to insert summary tasks.
• Learning how to link tasks and summary tasks.
Section 3: Setting Up a Project
This section discusses how to build a new project and set the basic constraints that Project 2016 will use for its calculations.
• Use multiple methods to create a new project from an Excel file and a SharePoint Tasks list.
• Establish one or more calendars to constrain resource availability.
• Configure Project to calculate the schedule from the Start Date forward, or from the Finish Date b
Lab : Setting Up a Project
• Learning how to add Holidays to the company calendar.
• Learning how to make a custom calendar.
• Learning how to set the Project Start date.
• • Learning how to set constraints.
Section 4: Comparing Manual Schedule and Auto Schedule
This section discusses how to how to manually schedule project tasks and how to leverage the auto schedule feature.
• Students practice switching tasks between Manually Schedule and Auto Schedule modes. By switching
Lab : Explore Task Modes
• Describe which project functions are turned off for tasks using Manually Schedule mode.
• Change the task mode from Manually Schedule to Auto Schedule and back.
• Identify tasks that are in Manually Schedule mode by the task mode column and shape on the Gantt c
• Describe situations that are particularly appropriate for using Manually Schedule.
• Describe the limitations that a user must be aware of when using Manually Schedule mode.
Section 5: Creating a Work Breakdown Structure
This section discusses how to create a useful work breakdown structure and enter it into Microsoft Project.
• Build and use summary and subordinate tasks.
• Understanding and use milestones.
• Develop WBS Outlines.
• Assign completion criteria.
• Evaluate the WBS.
• Understanding and use WBS templates.
Lab : Manipulate a WBS
• Learning how to create and manipulate WBS.
• Learning how to utilize an Outline.
• Learning how to create notes within tasks
• Learning how to utilize an Outline.
Lab : Supporting the Project Plan
• Learning how to hyperlink project artifacts to your project plan.
• Learning how to create reoccurring tasks.
Section 6: Identifying Task Relationships
This section discusses the rules for establishing dependency links between tasks and how to use Project to display these dependencies.
• Understanding the different types of task relationships.
• Understanding and use various methods to create relationships.
• Determine and display task sequence.
• Understanding and use lag, lead, and delay.
• Understanding the new feature of Task Paths.
Lab : Display the sequence
• Identify the different ways to create dependent relationships
• Format a Network diagram.
• Modifying dependency lines.
• Modifying items to be shown on the critical path.
Section 7: Defining Resources in a Project
This section discusses how to enter resources and specific resource information in Microsoft Project and assign resources to specific tasks.
• Define resource types.
• Define individual resources that will be used on the project.
• Record the cost (s) of using each type of resource.
• Record the limit of availability for each type of resource by establishing a resource calendar and d
Lab : Resource Calendar and Availability
• Add holidays to a standard calendar.
• Applying different types of calendars to a project and analyzing the impact to the project schedule.
• Applying vacation schedules to the calendar.
• Replace resources based upon the resource’s calendar.
Section 8: How to Make Work Package Estimates
This section explains how Microsoft Project calculates task duration, task work (effort) and task resources. Students will be able to choose among three task types as they enter task estimates and they will know which task type is appropriate for the type of estimate they are making.
• Enter estimates for duration and costs for each task.
• Distinguish between task types and describe when each is appropriate.
• Describe the relationship between work, units, and duration.
• Describe the way Effort Driven scheduling is affected by work, units, and duration.
• Assign tasks to resources using the Team Planner view.
Lab : Work, Duration and Labor
• Analyze the impact of duration, work, and labor.
• Creating material resources and assigning cost to the resource.
• Understanding how to leverage Project statistics
• Apply a material resource to a task and examine the impact to project costs.
Section 9: Creating an Initial Schedule
This section explains how Project calculates a schedule based on task relationships and task duration. Students will understand the purpose of identifying critical path tasks and will be able to identify schedule float within the project.
• Calculate float and identify a project’s critical path.
• Understanding and identify task constraints.
• Creating milestones.
• Use the Task Inspector to troubleshoot the initial schedule.
Lab : Calculating an Initial schedule
• Reviewing changes that can have a positive or negative impact on the project plan.
Section 10: Creating a Resource Leveled Schedule
This section explains how over-allocated resources create unrealistic schedules and shows methods for rescheduling in order to create a realistic schedule based on resource availability.
• Adjust a project schedule to account for limited people and other resources.
• View the overall cost and schedule of a project.
• Identify resources that have been overallocated for a project schedule.
• Use multiple ways to adjust tasks and assignments to remove over allocation for any resource.
Lab : Resource Leveling
• Evaluate the project’s resource plan using the resource views.
• Adjust the schedule manually.
• Adjust the schedule using the leveling feature.
Section 11: Managing the Project
This section explains how to use Microsoft Project to control a project. Students will save their project plan to a baseline and examine how entering actual task performance data enables them to view differences between planned and actual performance.
• Learning how to set a baseline.
• Learning how to enter and track project performance data.
• Learning how to apply different tracking methods.
• Learning how to perform a variance analysis on a project.
Lab : The Baseline
• Use Project Statics to see the changes in a project plan.
• Use the variance tables to understand the changes in a project plan.
• Understanding the value of baselining.
Lab : Baselining & Tracking Performance
• Understanding the value of Baselining a project.
• Understanding how to Enter Actuals and measuring their impact.
Lab : Variance
• Understanding how variance is calculated with cost, finish and work.
Section 12: Output Formatting and Printing Reports
Students will be able to control project output by creating and using Custom Fields, Sorting, Filtering, and Grouping of the project data.
• Custom Fields
• Other File Formats
Lab : Use the Grouping Feature
• Creating new fields to group.
• Creating new group fields.
• Creating new views.
Lab : Creating Reports in Project
• Learning how to leverage Microsoft Project’s View Report features.
• Learning how to create a Visual Report.
Section 13: Managing Multiple Projects
This section discusses how to view many projects as parts of one very large project in order to gain new views on resource availability and task relationships among projects.
• Learning how to use common resources among multiple projects.
• Learning how to link tasks between multiple projects.
• Learning how to create a consolidated view of multiple projects.
Lab : Identifying Overallocated Resources from a Resource Pool and Consolidated File
• Learning how to create a master project file.
• Open Resource Pool.
• Learning how to look for over-allocated resources.
Section 14: Project 2016 Advanced Topics
This section discusses how to leverage some of the advanced features of Microsoft Project.
• Learning how to customize the Ribbon and the Quick Access Toolbar.
• Learning how to customize WBS numbering.
• Learning the concepts of Formulas and Graphical indicators.
• Learning the purpose of the Global template and Organizer.
• Learning how to use Task Deadlines.
• Learning how to record a Macro.
Lab : Recording a Macro in Project
• Learning how to create a macro that will automate a process.
Section 15: Summary
This section discusses of the topics presented in the course and how to prepare for Microsoft Project Exam 74-343 Managing Projects with Microsoft Project.
• Learning how to access the Office App Store.