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Purchase Order Processing in Microsoft Dynamics GP Course

Purchase Order Processing in Microsoft Dynamics GP Training Course


Course Description:  The Purchase Order Processing in Microsoft Dynamics GP - 80231 course is a 1-day course that is designed for students who are interested in learning about the Microsoft Dynamics GP purchasing lifecycle, including purchase order setup, purchase order entry, shipment receipts and returns, and shipment invoicing. The course covers the new features in Dynamics GP 2018 and also the important capabilities of Dynamics GP in general.

Students will learn how to define default system parameters to increase user efficiency and reduce costly data entry errors. The course shows students how to group items for pricing, promotional, or analytical purposes and by type, such as finished goods, raw material, component, and more. Students will learn how to find information such as inventory quantity on hand, quantity available, quantity on back order, costs, and list prices, and where to drill down to transaction details. Students will also learn how to manage multiple sites, multiple bins within sites, negative quantities, and lot/serial numbers. The course also discusses how Lot/Serial Number tracking is streamlined during inventory transaction entry, and how to simplify entry and reconciliation of physical inventory counts.

Topics covered in the course include:

  • Entering Purchase Orders, Receipts, and Returns
  • Entering Drop-Ship and Standard Blanket Purchase Orders
  • Copying item details from an existing Purchase Order
  • Using inquiry screens and reports to extract and analyze appropriate information to maintain and improve business processes
  • Understanding how Purchase Order Processing integrates with the Accounts Payable module
  • Entering Landed Costs at the time you enter the receipt of inventory
  • Entering Landed Costs after the items have been received
  • Closing the Purchasing module
  • Defining set up options for the module that allow you to customize your system to better fit your organization's unique needs

Target Student:This course is designed for students who want to implement, use, maintain, consult, or support any part of the Inventory and Order Processing series. Students will typically work in the one of the follwoing roles: data entry clerks, administrators, office managers, CEOs, and consultants that need understanding of the technical aspects of purchasing and want to gain foundational knowledge of Dynamics GP functionality.

Students should be familiar with Microsoft Windows, general knowledge of Dynamics GP, and have taken a least on of the following courses the General Ledger in Microsoft Dynamics GP course, and/or Payables Management in Microsoft Dynamics GP course.

Training Dates
(Click on the course name below to view course details and full list of class dates)

Purchase Order Processing in Microsoft Dynamics GP
Locations: Available Nationwide and Online
Class Date(s): 5/23/2019 - 5/23/2019
Course Fee : $595


Purchase Order Processing in Microsoft Dynamics GP
Locations: Available Nationwide and Online
Class Date(s): 7/16/2019 - 7/16/2019
Course Fee : $595


Purchase Order Processing in Microsoft Dynamics GP
Locations: Available Nationwide and Online
Class Date(s): 9/12/2019 - 9/12/2019
Course Fee : $595


Purchase Order Processing in Microsoft Dynamics GP
Locations: Available Nationwide and Online
Class Date(s): 11/5/2019 - 11/5/2019
Course Fee : $595


Course Syllabus

Section 1: Overview and Setup
This section introduces you to Purchase Order Processing in Microsoft Dynamics GP by examining the core processes used in each step of the Purchase Order Processing lifecycle. This section helps users understand the default system and user options defined in the Purchase Order Processing Setup window and how they affect Purchase Order Processing transactions, such as purchase order entry, shipment receipts, returns, and invoice entry.

Topics : • Features and Benefits
• Purchase Order Processing Setup
• User-Defined Fields for PO Receipts
• Purchasing Tax Schedules
• Revalue for Cost Variances
• Buyer Maintenance
• Landed Costs

Lab : : Purchase Order Processing Setup

Section 2: Entering Purchase Orders
This section covers the processes of entering and printing purchase orders. It also reviews the types of purchase orders available and the steps for processing each order type. This section also covers how to set up a replenishment method to automatically generate purchase orders when inventory items are running low.

Topics : • Purchase Order Entry
• Linking Purchase Orders to Sales Orders
• Drop-Ship Purchase Orders
• Blanket Purchase Orders
• Printing Purchase Orders
• Automatic Purchase Order Generation

Lab : : Entering Purchase Orders
• Add a New Purchase Order
• Add a New Purchase Order with a Sales Order Link
• New Drop-Ship Purchase Order
• New Drop-Ship Blanket Purchase Order
• Purchase Order Generator

Section 3: Entering Shipments
This section covers the process of receiving purchase order shipments for inventory, non-inventory, and lot/serial numbered items. It also reviews how to apportion landed costs during the receiving process, and how to post receipts to the General Ledger. This section also covers how to define lot and serial number masks that are used when lot/serial numbers are automatically generated during shipment receipt transactions.

Topics : • Entering Purchase Order Receipts
• Shipment line item matching
• Applying Landed Costs
• Posting Receipts

Lab : : Entering Shipments
• Received Shipment
• New Shipment/Invoice with Additional Items
• Automatic Generation of Lot Numbers
• Landed Costs

Section 4: Entering Invoices and Returns
This section covers the process of entering invoices against purchase orders, including the posting of purchase price variances. This section reviews the affect of invoice entry on other modules that integrate with Purchasing Order Processing, and it covers how to return shipments to a vendor.

Topics : • Purchase Invoice Entry
• Verifying Distributions
• Posting Process and Cost Variances
• Returning Purchase Orders

Lab : : Entering Invoices and Returns
• New Invoice
• New Invoice for Drop-Ship Purchase Order
• New Purchase Order with Multiple Shipments
• Cost Differences

Section 5: Entering and Removing Records
This section covers the options avai
Lab :le for editing, deleting, and voiding purchase orders that exist in the system. The avai
Lab :le inquiry screens are reviewed, which enable businesses in making informed purchasing decisions and to track purchasing data. This section discusses the process of replenishing inventory quantities based on historical purchasing report information and how to view inventory quantity and cost information by vendor.

Topics : • Deleting and Voiding Purchase Orders
• Editing Purchase Orders
• Reconciling Purchase Orders
• Purchase Order Inquiries
• Purchase Order Reports and Reports Scheduler

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